Creating User-friendly e-mail

Written by Myrtis Smith

Continued from page 1

6. Use bullets or numbering in your messages to make them easier to read. Reading from a computer screen can be difficult onrepparttar eyes. Make this task easier for your recipient by making ample use of white space. Avoid long, dense paragraphs.

7. Be wary ofrepparttar 109644 formatting features you use (like bolds, colors, and underlines), especially if you are sendingrepparttar 109645 message to someone outside of your company. Many email systems strip messages down to

plain text. If you've sent a message with a lot of fancy formatting in it, your recipient may end up with gibberish.

8. Highlightrepparttar 109646 specific action you wantrepparttar 109647 recipient to take atrepparttar 109648 end of your message. Few things are more frustrating than reading a long email message only to get torepparttar 109649 end and not be clear on whatrepparttar 109650 sender wants from you.

9. Read your message out loud before you hitrepparttar 109651 send button. Keeprepparttar 109652 tone of your message professional while atrepparttar 109653 same time adding bits and pieces of your personality. Given that deleted emails are never really deleted, never put something in an email message that you would not want to see onrepparttar 109654 Local News. Also, never say anything in an email message that you would not say torepparttar 109655 recipient's face. You should not hide behind an email to deliver a difficult message. Pick uprepparttar 109656 phone.

10. When all else fails, pick uprepparttar 109657 phone. If you find yourself exchanging email with a person 3 or 4 times in order to clear up a single issue,repparttar 109658 time had come to pick uprepparttar 109659 phone. Email is supposed to make communicating easier, not more frustrating. It is amazing how a 10-minute call can clear uprepparttar 109660 confusion that a 3-page email created.

Bonus Tip If you have a short message to send, put it inrepparttar 109661 subject line, this will completely eliminaterepparttar 109662 need forrepparttar 109663 recipient to openrepparttar 109664 email.

Example 1: Reminder: Status reports due by 5:00 pm (EOM) Here EOM means End of Message. Be sure you communicate that abbreviation to your team before you start using it. This format is ideal for quick reminders.

Example 2: MARY // Thanks forrepparttar 109665 report. It was perfect! // SUE In this example,repparttar 109666 subject line containsrepparttar 109667 greeting,repparttar 109668 message, andrepparttar 109669 closing. It is self-contained and its obvious torepparttar 109670 receiver that your total message is inrepparttar 109671 subject. This format is great for sending people a quick Thank You note.

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© Copyright 2002 All Rights Reserved. Myrtis Smith is a personal coach. Her mission is to help people create their preferred future and have fun doing it. Sign up for her free newsletter Change Now! at .......because life doesn't just happen!

Myrtis Smith is a personal coach. Her mission is to help people create their preferred future and have fun doing it. Sign up for her free newsletter Change Now! at .......because life doesn't just happen!

"Secrets To Secure Email!"

Written by A.T.Rendon

Continued from page 1

Since your email message, and that of everyone else, must pass from one server to another to finally reachrepparttar intended recipient, that message can be intercepted at any of those servers through which it must pass.

Your personal message to a loved one can become a public document onrepparttar 109643 Internet thus exposing your inner most feelings and intimate thoughts.

Emailing a co-worker about sensitive business information can fall intorepparttar 109644 hands of someone friendly with your competition. Those sales projections or notes on a new client could easily be turned against you.

That would be truly unfortunate sincerepparttar 109645 technology already exists for making your email messages secure.

The best solution is that of email encryption.

There are many email encryption options which are available torepparttar 109646 average Internet user and many of these options are FREE to use. Not bad for getting that James Bondish feeling.

Perhapsrepparttar 109647 best of these options is a software program called Pretty Good Privacy, PGP. It is free to use and to distribute and has been around longer than I have been onrepparttar 109648 Internet, since 1991.

"PGP® or Pretty Good Privacy® is a powerful cryptographic product family that enables people to securely exchange messages, and to secure files, disk volumes and network connections with both privacy and strong authentication." PGP is Freeware.

Download your FREE copy of this software at:

Another solution isrepparttar 109649 Secure Multipurpose Internet Mail Extensions, S/MIME protocol, an industry standard supported by almost all ofrepparttar 109650 latest email programs and web browsers, including Microsoft and Netscape.

S/MIME incorporates Digital Certificates, which authenticaterepparttar 109651 identity of an emails sender and receiver, verifyrepparttar 109652 integrity of a message and ensuresrepparttar 109653 privacy ofrepparttar 109654 content.

It only takes a few minutes to get a Digital Certificate in order to secure your email. However, it does cost $ 14.95 per year to maintainrepparttar 109655 certificate. You can try it for 60 days FREE at:

We managed to find several, completely "FREE Secure Email Services", that we have compiled in a list via Auto-Responder at:

Another excellent FREE source of Privacy info is The Electronic Privacy Information Center, EPIC. They offer an online guide that shows users how to get PGP and other encryption programs as well as how to surf anonymously and dealing with cookies.

The EPIC guide also shows users how to download PGP via email: You just send a request to withrepparttar 109656 Subject line "SEND mpj/getpgp.asc."

You can access their FREE Resources at: ools.html

Most of us can not seerepparttar 109657 need for secure email.

But it is important to consider in this day and age where your email can be read by unintended people and it is certainly a cure for identity theft which can harm your peace of mind and also your pocket book.

A.T.Rendon is an entrepreneur and published writer. Subscribe to FREE Business Classifieds Newsletter & receive FREE online access to our Password Protected "FREE Submit To Over 2.7 MILLION FREE Ad Sites!" Visit us at:

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