Corporate email policies lower unnecessary legal and security risks.

Written by Anti Spam League

Continued from page 1

The role of email in Sarbanes-Oxley compliance cannot be overstated. The Sarbanes-Oxley Act of 2002 and associated rules adopted byrepparttar Securities and Exchange Commission (SEC) require certain businesses to report onrepparttar 109502 effectiveness of their internal controls over financial reporting. Effective internal controls ensure information integrity by mandatingrepparttar 109503 confidentiality, privacy, availability, controlled access, monitoring and reporting of corporate or customer financial information. Companies that must comply with Sarbanes-Oxley include U.S. public companies, foreign filers in U.S. markets and privately held companies with public debt. U.S. companies with market cap greater than $75M and on an accelerated (2004) filing deadline are required to comply for fiscal years ending on or after Nov. 15, 2004. All others are required to comply for fiscal years ending on or after April 15, 2005.

Becauserepparttar 109504 bulk of information in most corporations is created, stored, transmitted and maintained electronically, IT departments are responsible for ensuring that sound practices, including corporate wide information security policies and enforced implementation of those policies, are in place for employees at all levels. Information security policies should governrepparttar 109505 following items: •Network security •Access controls •Authentication •Encryption •Logging •Monitoring and alerting •Pre-planning coordinated incident response •Forensics Most of us would agree that today email isrepparttar 109506 primary internal and external communication tool for corporations. Unfortunately, it is also one ofrepparttar 109507 most exposed areas of a technology infrastructure. Email systems are critical to ensuring effective internal control over financial reporting, encryption of external messages and active policy enforcement, all essential elements of compliance. Companies must install a solution that actively enforces policy, stops offending mail both inbound and outbound and halts threats before internal controls are compromised, as opposed to passively noting violations as they occur. An effective email security solution must address all aspects of controlling access to electronically stored company financial information. Givenrepparttar 109508 wide functionality of email, ensuring appropriate information access control for all of these points requires: •A capable policy enforcement mechanism to set rules in accordance with each company’s systems of internal controls; •Encryption capabilities to ensure privacy and confidentiality through secure and authenticated transport and delivery of email messages; •Secure remote access to enable remote access for authorized users while preventing access from unauthorized users; •Anti-spam and anti-phishing technology to prevent malicious code from entering a machine and to prevent private information from being provided to unauthorized parties. On a final note, some clear guidelines for a good and effective email policy includerepparttar 109509 following points: a) Emails should comply withrepparttar 109510 proper RFC protocols for email, 2) Employees should not attempt to obscure content or messages in emails, 3) Companies should post privacy policies where they can be read and understood, prior to submission of a request, 4) Employees should not send email to unverified or nonexistent email addresses, 5) Companies should offer users opportunities to opt-out of programs. Given that developments in email andrepparttar 109511 Internet are changing so rapidly, it is essential to reviewrepparttar 109512 email policy at least once every quarter. Keep an eye on new developments in email and Internet law so that you are aware of any new regulations and opportunities. When you release new updates, it is preferable to have each user sign as acknowledgment of their receipt ofrepparttar 109513 policy. With all of this said, if you want to reduce electronic risks inrepparttar 109514 workplace you must takerepparttar 109515 initiative. Electronic disasters can ruin businesses, sink careers, send stock prices plummeting, and generate public relations nightmares. Do not wait for a disaster to strike; prevention is always your best defense. Visit and they will help you develop and implement written email usage and privacy policies that clearly reflect your organization's expected standards of electronic behavior, along with privacy and monitoring policies.

The purpose of the Anti SPAM League is to help consumers and business owners reduce the amount of SPAM they receive. In addition, our Anti SPAM organization believes that educating site owners in the area of SPAM prevention and ways to successfully and responsibly market their sites, is key in making a difference.

7 Email Tips for Newbies

Written by Jinger Jarrett

Continued from page 1

You'll get these from time to time. I delete them. People who send out emails like this never get a chance to correspond with me again.

Be personal. When you send someone email, at least check his/her web site to see if there is a name listed.

4. Typing in all caps or all small letters. I know email is cheap, but WHO WANTS TO BE SHOUTED AT? I read a lot of email every day, some of it junk, some of it important. I'm very forgiving to those whose second language is English, but if your primary language is English, could you please write your emailrepparttar same way you would write a real letter?

i don't like getting emails tht look lik this. i wonder about your iq.

You can delete those too unless it's really important. Maybe these people will read my article and take a hint.

Takerepparttar 109501 time to write your emails where they are legible and easy to read. This is your reputation here. Show that you are a professional.

I know that occasionally I make a mistake here and there in thing I type. I probably write several thousands words a week. It's not intentional. A lot of what I see is though.

5. You subscribe to my newsletter list and then expect me to pay for you to receive email because you claim it's spam.

Yep, I had one of these too, onlyrepparttar 109502 guy subscribed to my ecourse. 30 lessons. I was supposed to pay at least 15 cents for him to receive each email because he wouldn't approve receiving an ecourse he subscribed to.

Those, you can put on global remove. Save other webmasters with your web hostingrepparttar 109503 trouble of doing it themselves.

6. You're not on vacation, but you reply anyway. I get quite a few of these. I delete them. I don't mind a customer or reader who is legitimately on vacation, but if you want to send me your offer, takerepparttar 109504 time to write me an email. I don't have time to read autoreplies, and I might mistake it for spam and put you on my spam list.

Unless you really are on vacation, saverepparttar 109505 autoreply for when you do go on vacation.

7. You don't include contact information or removal instructions. The part about removal instructions I already covered.

I'm always nervous about doing business with someone who doesn't offer contact information. I've even replied to a few emails that I thought were legitimate and they bounced.

If you want to build a relationship with someone, provide your information. Build credibility. Show that you are a legitimate business.

By now you are either laughing or fuming. Either one is ok. This article is meant to make you think about your reputation, your presentation, and your professionalism. If you really want to build a business online, and you really want to make money, then make every effort to look your best.

Although doing business online can sometimes be different from doing business offline, some things never change. Good manners is one of them.

Jinger Jarrett is the author of "100+ Best Free and Paid Resources for Writers, Internet Marketers, and Small Business Owners." She will show you how to save 1000s of dollars and years of frustration in starting your own business. You can download your copy here: It's free.

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