Contract Management Software: the Solution to the Problem of CoordinationWritten by Joe Miller
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of them send their collaborative efforts back. When they open and save your drafts to a drive, they are not only needlessly taking up too much space on drive, but they have also just downloaded a pile of drafts that they now need to sift through in order to make their changes. Now, imagine what will happen to you when they send all of their drafts back-the cyclone image comes to mind again.How can right contract management software solve this problem? The answer, again, is surprisingly simple. The right contract management software will have Digital Thread technology, which connects who, what, when, where, and how of each draft, even creating a “family tree” of drafts or a flow chart to help you to see exactly where you are in protocol. No matter what order drafts whirl by in, they will always be tracked, saving you time and storage space and protecting integrity of contract protocol. Semantic Unification “What do you mean by ______?” Semantics is a nightmare in contract management. The precision in wording is an important service to any business, and creating right wording produces a solid contract. It also produces most drafts. One word can be deliberated over for hours, days, or weeks. Drafts will go back and forth, and a quick and easy way to review changes as small as word choice in a document that could range from 10 to 1,000 pages long. Document Signature is a feature that is almost a necessity to keep up with semantic changes. It produces a window attached to any document you open that lets you know that changes were made and who made it. It’s that easy. Coordination “What do I do now?” This question probably cycles through every professional’s mind, no matter how briefly, at least a few times a day. In contract management, question might be altered to “How do I go about implementing all of these changes?” This simple answer is probably most surprising. You need contract management software that will record changes and merge them for you. You are involved in so many drafts and changes that you can barely keep track of them, but with right contract management software, all of changes are tagged and tracked, almost like a DNA strand. The changes from various drafts can then be merged within seconds, giving you ability to review merge when it happens and use it to produce your final draft. In collaborating any project, whether a contract, a budget report, a presentation, or even a memo, these four problems of coordination always loom over professionals’ heads. Contract management software answers back to rescue of every collaboration committee. Narrow search using answers provided in this article and you will find right contract management software for your company and finally find solution to problem of coordination.
Joe Miller is specialist in online advertising. For more information on contract management software, please visit NextPage.com.
| | Ten Top Ways for Managers to Motivate Their PeopleWritten by Martin Haworth
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Be Understanding This tip needs careful and skilful management and great managers can do it. Understand that your people are real people with emotions and experiences which impact on them. Being sympathetic to their needs, occasionally and not so often that it impacts your business, will bring great rewards and commitment. Do set ground rules for yourself which allow 'understanding', yet enable you to draw line clearly and firmly when you need to. Be consistent and fair.Get Out of Their Way By allowing your people to carry out 'the boss's work', you strongly build self-belief in your people. Be fair and don't just delegate 'rubbish' jobs, but some of your fun jobs as well (and remember to choose individuals whose strengths match task).Share How You are Feeling By being a partner with your people and showing that you are a real person too, you will encourage others to take big steps with you. This works because understanding that you share hopes, fears and challenges in common with your people makes them feel a committed part of you, as well as your business - this is a powerful message which they shareReward Last but not least, pay appropriately. Whilst if you pay brilliantly, yet miss out 1-9 you may get short-term gain, it is unlikely to maintain motivation for more than a while. Conversely, if you pay badly, you may lose people because they simply can't afford to stay with you, however great it is. Striking a balance is ideal. Don't forget to recognise with some fun rewards and as in No. 6, say thank you a lot. It will pay dividends and is free!
© 2005 Martin Haworth is a Business and Management Coach. He works worldwide, mainly by phone, with small business owners, managers and corporate leaders. He has hundreds of hints, tips and ideas at his website, www.coaching-businesses-to-success.com. (Note to editors. Feel free to use this article, wherever you think it might be of value - with a live link if you can).
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