10 Tips for E-mail Etiquette

Written by Tim North

E-mail is frequently written quickly and often poorly. The tips that follow should help you to write e-mail that will be well received every time.

1. Pay attention to punctuation, spelling, grammar and capitals.

how ofen do yoo receeve e-mail ritten like this!!!!!

Many e-mail messages contain poor spelling and grammar, incorrect use of capital letters and/or poor punctuation. Such messages look amateurish and inevitably produce a poor impression ofrepparttar sender.

2. Readrepparttar 109591 previous tip again.

Seriously, I can't overstate just how important it is to write well. The standard of contemporary writing is quite poor -- both onrepparttar 109592 Internet and in general use. It's easy to find errors in most written sources. Stand out fromrepparttar 109593 crowd. Write well.

3. Your subject line should be descriptive.

Many people get dozens (or even hundreds) of e-mail messages per day, and with so much of it being spam (i.e. unsolicited sales messages), your message may be deleted unread ifrepparttar 109594 subject line makes it look unimportant or spamish.

Another reason to make your subject clear is to helprepparttar 109595 recipient find it later. Many people archive months -- or even years -- worth of e-mail. A clear subject line will make your message easier to find.

4. Use short paragraphs and leave lines between them.

On-screen text is harder to read than printed text due to its lower resolution. You can make things easier for your readers by using short, clearly separated paragraphs.

You'll notice that all ofrepparttar 109596 paragraphs in this article are fairly short (typically, four or five lines) and are separated by blank lines for clarity. You might also care to indentrepparttar 109597 text onrepparttar 109598 first line of each paragraph.

5. Tidy up all those ">" characters.

When replying to a message (or forwarding it), most e-mail programs put a ">" character in front of each line ofrepparttar 109599 original text, like so:

> This isrepparttar 109600 text ofrepparttar 109601 original > message that you are replying to.

Your reply goes here.

This happens each timerepparttar 109602 message is replied to (or forwarded). The result is that some messages end up with many ">" characters atrepparttar 109603 start of each line. This causesrepparttar 109604 line length to increase, andrepparttar 109605 text can wrap awkwardly and become difficult to read. For example:

How To Fight Spam

Written by BB Lee


(600 words)

Spammers send out thousands of emails per day. They know most ofrepparttar emails will be deleted but for every thousand they know one sucker will bite.

The result, your email account will overflow with hundreds of unwanted emails from strange marketers. Consequently, legitimate business email will get lost inrepparttar 109590 junk.

What is Spam? Spam(Junk Mail) isrepparttar 109591 mass distribution of unsolicited email acrossrepparttar 109592 Internet by certain unscrupulous marketers. Why do they choose this marketing tactic over others? Email is a cheap way to reach a large market.

Problems arise when these unethical spammers bombard accounts with their unsolicited sales literature. Most of their junk is blatant sales pitches for worthless garbage. In fact, most of their crappy stuff can be categorized as deceptive, fraudulent, get rich quick schemes, porno garbage, chain letters or MLM scams.

Hit And Run Tactics. Once a spammer gets your email address on a hot list you'll get hundreds of junk emails per day. This will make it difficult for you to separate legitimate emails fromrepparttar 109593 spam. Believe me, complaining does not work. Most spammers supply a fake return e-mail address. Spammers also use FREE trial ISP accounts. Likerepparttar 109594 one's offered by AOL. Once they've used uprepparttar 109595 free trial they are onrepparttar 109596 run to another ISP.

Unsubscribing Tactics. Never clickrepparttar 109597 unsubscribe link contained in their emails. Clickingrepparttar 109598 link will verify that your email address is legitimate and active. Thus, leading to even more unsolicited emails. Okay. This sounds tricky and unethical. Of course! Spammers are liars!

Who Pays For Spam. You,repparttar 109599 consumer. And your ISP. The average consumer spends 7 seconds reading or rejecting spam. Multiply this by hundreds per day, adding up to thousands per month. This takes a big chunk out of your Online time. Andrepparttar 109600 price you pay for your ISP service. AOL complained of receiving over 1.8 million spams from one spammer per day until they filed a court injunction to stoprepparttar 109601 spam attacks. But not before causing thousands of consumer complaints.

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