Written by Tim North

E-mail is frequently written quickly and often poorly. The tips that follow should help you to write e-mail that will be well received every time.

1. Pay attention to punctuation, spelling, grammar and capitals.

how ofen do yoo receeve e-mail ritten like this!!!!! Many e-mail messages contain poor spelling and grammar, incorrect use of capital letters and/or poor punctuation. Such messages looks amateurish and inevitably produce a poor impression ofrepparttar sender.

2. Readrepparttar 109716 previous tip again.

Seriously. I can't overstate just how important it is to write well. The standard of contemporary writing is quite poor -- both onrepparttar 109717 Internet and in general use. It's easy to find errors in most written sources. Stand out fromrepparttar 109718 crowd. Write well.

3. Your subject line should be descriptive.

Many people get dozens (or even hundreds) of e-mail messages per day, and with so much of it being spam (i.e. unsolicited sales messages), your message may be deleted unread ifrepparttar 109719 subject line makes it look unimportant or spamish. Another reason to make your subject clear is to helprepparttar 109720 recipient find it later. Many people archive months -- or even years -- worth of e-mail. A clear subject line will make your message easier to find. 4. Use short paragraphs and leave lines between them.

On-screen text is harder to read than printed text due to its lower resolution. You can make things easier for your readers by using short, clearly separated paragraphs. You'll notice that all ofrepparttar 109721 paragraphs in this article are fairly short (typically, four or five lines) and are separated by blank lines for clarity. You might also care to indentrepparttar 109722 text onrepparttar 109723 first line of each paragraph.

5. Tidy up all those ">" characters.

When replying to a message (or forwarding it), most e-mail programs put a ">" character in front of each line ofrepparttar 109724 original text, like so: > This isrepparttar 109725 text ofrepparttar 109726 original > message that you are replying to. Your reply goes here.

This happens each timerepparttar 109727 message is replied to (or forwarded). The result is that some messages end up with many ">" characters atrepparttar 109728 start of each line. This causesrepparttar 109729 line length to increase, andrepparttar 109730 text can wrap awkwardly and become difficult to read. For example: > > > > This isrepparttar 109731 text ofrepparttar 109732 original > > > > message that you are replying to. > > > >

Text is for E-mail

Written by Bob Osgoodby

Text is for E-mail and HTML coding is for Web Pages. I can't begin to tell yourepparttar number of E-mails I get formatted for HTML. These are basically not readable in a text mode and get quickly deleted. While some mail readers will display HTML coding, many will not. If you use E-mail to send information to potential clients, always make sure that you send it in a format they can read.

AOL has some pretty nifty tools and allows you to put script in colors, use italic print or to bold parts of your note. That's fine if you are writing to someone at AOL. but did you know that these tools may not be readable byrepparttar 109715 email client software that many people use? They may, in point of fact, blockrepparttar 109716 message from being read? I get at least 2 or 3 E-mails every day with nothing inrepparttar 109717 body ofrepparttar 109718 note. What a waste of your time and mine. When you do send something like that, you are begging for people to block all future E-mail from your address.

Many E-mail readers have filters which easily allow offending E-mails to be automatically "trashed". If someone sends 4 or 5 spams, examinerepparttar 109719 return address. The odds are they are forged and will all be different. Blocking their E-mail address is useless here as they use a different one every time. Better yet, pick a sentence in their E-mail, and block any message with that sentence.

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